Custom automations that give your team back 40+ hours a month.
Austin-based and working nationally. First automation live in 2–3 weeks, built on your existing stack.
hours/month saved per client
weeks to first automation live
workflows shipped for Austin businesses
built on your existing tools
The custom AI automation we deploy for Austin businesses.
Every project starts with one question: where is your team losing the most time? From there we design a workflow that removes the repetition without ripping out your stack.
Marketing AI Automation
AI-powered lead scoring, email sequencing, content generation, SEO briefs, social scheduling, and campaign reporting that actually closes the loop.
- AI lead scoring & nurture
- AI email marketing automation
- AI content + SEO workflow
- AI social media automation
HubSpot, Klaviyo, GoHighLevel
Sales AI Automation
Qualify leads, enrich CRM data, auto-draft proposals, book meetings, and summarize sales calls, so reps spend time selling, not typing.
- AI lead qualification
- AI CRM enrichment
- AI proposal + follow-up drafting
- AI call summaries to CRM
Salesforce, HubSpot, Pipedrive
Customer Service AI
On-brand chatbots, AI ticket routing, FAQ assistants, and review-response automation that cover your team 24/7 without sounding robotic.
- AI chatbot for your website
- AI ticket triage & routing
- AI customer onboarding
- AI review response automation
Intercom, Zendesk, Custom GPTs
Operations & Back-Office AI
Turn invoices, meeting notes, reports, and internal documents into automated, searchable, action-ready assets.
- AI invoice & document processing
- AI meeting notes → CRM/Slack
- AI reporting dashboards
- AI internal knowledge bases
Google Workspace, Notion, Slack
Custom AI Agents
Purpose-built AI agents that act on your stack: pulling data, making decisions, and writing back to your tools. Built on ChatGPT, Claude, or open-source models.
- Custom GPT for your business
- Claude-powered research agents
- Internal AI assistants
- API-connected autonomous workflows
OpenAI, Claude, n8n
Integrations & Glue
We connect the tools you already pay for, so data flows, nothing is typed twice, and AI actually has context when it acts.
- Zapier & Make.com builds
- n8n self-hosted automation
- Custom API integrations
- Webhook & middleware pipelines
Zapier, Make.com, n8n
Why White Wolf is the AI automation agency Austin teams trust.
Most “AI agencies” sell strategy decks. We ship working automations. As the AI automation agency Austin companies call first, we pair marketing operators with AI engineers so the workflow makes sense to both your CFO and your CMO.
- We keep your existing tools: HubSpot, GoHighLevel, Klaviyo, Salesforce, Shopify, Slack, Google Workspace.
- Every automation ships with documentation, a Loom walkthrough, and a monitoring dashboard.
- Austin-first, but we support clients across the US with async + live working sessions.
- Run by a fractional CMO-led team with strategy, not just wiring.
Custom AI workflows shipped and running in production
A four-step process that gets AI working in your business fast.
Free AI Audit
We map the three highest-ROI automations for your business based on your tools, team, and pipeline. 45 minutes, no slides, no pitch.
Design & Scope
We draft the workflow, define the inputs & outputs, pick the AI model (ChatGPT, Claude, or custom), and lock pricing before we build.
Build & Test
2–3 week sprint. We build in your stack, test on real data, and deliver a Loom walkthrough plus documentation.
Deploy & Optimize
Go live, watch the metrics, refine weekly. Optional retainer for new automations, fixes, and quarterly AI stack reviews.
A few of the custom AI automations in our library.
These are real workflows we’ve deployed. Each one is a starting template and we tailor it to your stack, your voice, and your data.
AI Lead Scoring & Routing
Every new lead is scored by an AI model against your ICP, then routed to the right rep (or nurture track) in under 60 seconds.
AI Content & SEO Workflow
From keyword in a Google Sheet to drafted blog post + meta + image prompt in your CMS, reviewed by your team before publish.
AI Meeting Notes to CRM
Zoom/Meet call ends, AI summarizes action items, decisions, and next steps, and writes them directly to the deal in your CRM.
AI Review Response Bot
New Google/Yelp review arrives, AI drafts an on-brand response, you approve in Slack with one click, response posts automatically.
AI Proposal Generator
Sales rep fills a simple form, AI assembles a full proposal from your templates + pricing + case studies, ready to send in 90 seconds.
Custom GPT for Your Team
A private ChatGPT or Claude assistant trained on your SOPs, brand voice, and documentation so new hires ramp in days, not months.
Who we build for.
We’ve deployed AI automations for SaaS teams, real estate brokerages, law & accounting firms, ecommerce brands, and hospitality groups across Austin and the US.
The stack we actually build on.
We don’t chase shiny new tools. We build on the platforms you already trust and integrate the AI layer where it makes your team faster, not more confused. We’re the AI automation agency Austin teams rely on to build on the tools they already use.
ChatGPT, Claude, Zapier, Make.com, n8n, HubSpot, Salesforce, GoHighLevel, Klaviyo, Shopify, Notion, Slack, and Google Workspace
How we work together.
Three ways to engage, depending on where you are. Every engagement starts with a free 30-minute audit, no obligation, no slide deck.
Single Build
One automation, fully built and documented. Best for teams who want to prove the ROI before scaling.
- Scoping + process mapping session
- One production-ready AI workflow
- Loom walkthrough + written docs
- 30 days of post-launch support
- Built on your existing stack
Automation Sprint
A focused 4–6 week engagement to ship a bundle of automations across marketing, sales, or ops. Built by a senior operator + engineer pair.
- Full process audit across 1–2 departments
- 3–5 integrated AI workflows
- Monitoring dashboard + alerting
- Team training + SOP documentation
- 60 days of post-launch support
- Priority response on Slack
Fractional AI Team
We become your embedded AI automation team. Continuous build, iterate, and optimize as your operations evolve.
- Monthly roadmap + sprint planning
- Unlimited workflow builds + iterations
- Dedicated engineer + fractional CMO
- Weekly sync + async support
- Quarterly strategy reviews
- First priority on new tooling
Questions, answered.
Still figuring out if AI automation is the right next move? Here’s what Austin business owners usually want to know before we start.
How much does an AI automation cost?
Pricing depends on the complexity of the workflow, the number of systems it touches, and how much ongoing support you need. Most single automations fall into one range, sprints into another, and fractional retainers into a third. We’ll give you an exact number in your free audit, no surprise line items, no hidden fees.
How long does it take to ship the first automation?
Most of our Austin clients see their first automation live within 2–3 weeks. Simpler workflows (lead routing, Slack alerts, basic enrichment) can ship in a week. More complex multi-system builds take 4–6 weeks. We start every engagement with a scoping session so you know the timeline before we start building.
Do I need to switch tools to work with you?
No. We build on your existing stack; HubSpot, Salesforce, GoHighLevel, Klaviyo, Shopify, Slack, Notion, Google Workspace, whatever you already pay for. If we think a new tool would genuinely save you money or time, we’ll tell you. But we never force a migration to justify our work.
What happens after the automation is built?
Every automation ships with written documentation, a Loom walkthrough, and a monitoring dashboard so you can see it running. You also get post-launch support (30 days on Single Builds, 60 days on Sprints, ongoing on Fractional). If something breaks or the workflow needs to evolve, we fix it, we don’t ghost after delivery.
Are you only working with Austin companies?
Austin-first, but not Austin-only. We’re based in Austin and love working face-to-face with local SaaS, real estate, professional services, ecommerce, and hospitality teams. We also support clients across the US with fully async + live working sessions. The work is the same; the coffee meetings just move to Zoom.
What if I don't know what to automate yet?
That’s exactly what the free 30-minute audit is for. We’ll walk through your current marketing, sales, and back-office workflows and flag the 3–5 highest-ROI automation opportunities, whether or not you end up working with us. You leave the call with a prioritized list you can act on immediately.
The AI automation agency Texas businesses scale with
White Wolf Marketing is an AI automation agency in Austin serving businesses across Texas and the US. Beyond workflow builds, our team works as Austin AI consultants: we offer AI consulting and training for teams that want the strategy before the wiring, and we deliver AI marketing Austin companies actually feel, from lead scoring to content pipelines, through our automations library and marketing automation systems. Based in Austin, TX, and built to work anywhere.
What clients say.
“Best decision we made for our social media. Content for weeks, and it actually matched our brand.”
“They just get it. We show up, they direct everything, and the content keeps our feed alive for months.”
“Professional, organized, and genuinely kind. The photos and video elevated how our nonprofit shows up.”
“White Wolf made us look like the organization we are. Consistent, on-brand, and stress-free.”
“Best decision we made for our social media. Content for weeks, and it actually matched our brand.”
“They just get it. We show up, they direct everything, and the content keeps our feed alive for months.”
“Professional, organized, and genuinely kind. The photos and video elevated how our nonprofit shows up.”
“White Wolf made us look like the organization we are. Consistent, on-brand, and stress-free.”
Let's map the 3 workflows that will save your team the most time.
Book a free 30-minute audit. We’ll review your current marketing, sales, and back-office workflows and show you exactly where AI automation fits, with a prioritized list you can act on, whether you hire us or not. No slide deck. No pressure. Just operators talking to operators. Whether you’re ready to hire an AI automation agency Austin businesses trust or just exploring, the audit is free.
30-minute call, no slides, free. Austin-based, working nationally. Prefer email? Use the form and a senior person replies within one business day.